Library meeting rooms are available for public use as well as for library programming and are available on a first-come, first-served basis.

1. Meeting rooms may not be used by organizations for commercial purposes or for private social events and may not be used for activities not protected by the First Amendment.

2. No products, services, or memberships may be advertised, solicited, or sold.

3. Admission fees may only be charged to cover meeting costs or speakers' fees. Registration and materials fees may be charged for educational courses.

4. Because of the demand for use of the meeting rooms, organizations may not reserve rooms for regular meetings in sequence, with the exception of educational courses, classes and workshops.

5. Meeting rooms are only available for use Monday through Saturday during the hours the library is open for business:
   
   Monday through Thursday, 10 a.m. to 8:45 p.m.
   Friday, 10 a.m. to 5:45 p.m.
   Saturday, 10 a.m. to 4:45 p.m.
6. For the purposes of safety and security, meeting room users are not allowed in the library building before library hours and may not remain in the library building after library hours. All users must vacate the meeting rooms by the closing time of the library.
7. A signed Meeting Room Agreement must accompany all requests for use of meeting rooms or be on file at the library. Meeting Room Request forms must be filled out for all meeting room reservations and returned to the library by the date requested. Forms are available by calling 715-839-5004 and may be faxed upon request.
8. Reservations may be made not more than 3 months in advance of the date specified and rooms may not be reserved more than 3 times in any 3 month period. Users of meeting rooms must complete an agreement and set-up sheet by the Tuesday of the week prior to the meeting to allow sufficient time to process the application.
   
   Tentative reservations for use of meeting room facilities may be made by telephone, but the reservation will not be confirmed until a signed agreement form, set up sheet and payment have been received. Tentative bookings will be held for a maximum of 14 days, after which the time slot will be released for other users.
9. Daily rental fees are Eau Claire: Commercial-$45 / Non- Profit - $30 a day Chippewa: Commerical- $30 / Non- Profit - $20 a day Red Cedar : Commercial- $20 / Non - Profit - $15 a day   All fees are due at the time of reservation. Organizations or individuals who are delinquent in paying their meeting room fees may not reserve a room until all fees are paid. There is no refund for cancellations.
10. The user of a meeting room agrees to abide by the copyright laws and regulations of the United States, and agrees to defend, indemnify and hold the library harmless from liabilities which may arise as a result of violations of the copyright laws or regulations.
11. The library is not responsible for loss or damage to materials belonging to organizations or individuals using the meeting rooms. Organizations may be assessed charges if damage results from their use of the rooms.
12. The user of the room is responsible for leaving the facilities clean and orderly and must abide by all building regulations.
13. Groups requesting kitchen facilities are responsible for clean up of the facilities, including washing their dishes. Two large coffee makers are available; however, the user is responsible for providing their own supplies including coffee, sugar and creamer, utensils and paper products such as paper plates, napkins and paper cups. There are no vending machines available in the library.
14. Groups requesting audiovisual equipment are responsible for operation of the equipment. If instruction in the operation of requested equipment is needed, arrangements for training must be made with Information and Reference staff in advance of the meeting date.
15. Smoking is not allowing anywhere in the library building.
16. Alcoholic beverages may not be served.
17. Children must be supervised by adults at all times. Meeting room attendees may not leave children age five and under unattended in the Library, in accordance with Library policy.
18. The sponsoring group must be clearly and properly identified on all publicity displayed or published. Publicity may not carry the library's telephone number as a contact and may only carry the library’s name and address as the location of the meeting.
19. Granting permission to use Library facilities does not constitute endorsement of the views of the user by the Library.